This 10-step process will take you through the flow for creating an application for a Wildcats centre. This is what you would need to follow if you wanted to set up a new Wildcats centre in your area for girls between 5 and 11 years old.
Before anything else of course, you must firstly have logged in or created an account on the FA Events Platform. Once you've done so, go to the 'Applications' tab down the left-hand side and then press 'Create Application' which should be in the top right corner of the screen in blue. Click to start a new application, and we're off!
2. The next section is information about you, the main organiser/applicant. Simply fill in all your personal details here including your date of birth, home address, email address and phone number. Let's move on!
3. Following on from your details are your new intended provider's details. This is where you can input what the provider is called, where it is, its address and contact information, and what County FA it comes under. This may or may not be at the address where delivery is eventually held - something you can tick or un-tick at the bottom. Onward!
4. Almost halfway through already? It's easy this application lark. Fill in what you want you wish to be known as by name and then choose the relevant drop-down options. Via three simple following questions, this part of the application is the chance for you to explain why you want to become a Wildcats provider and all the reasons you're going to 'provide' a great set of football sessions to the young girls who turn up! If you're linked to a grassroots club, let us know at the bottom which one!
5. Next up are some further details about your provider. The first box is automatically selected and unchangeable as Wildcats is only for girls, but after that, there are some important things to confirm. Is it going to be a disability-specific provider? Futsal-only provider? How many booking places are you going to offer? And how much are you going to charge per session?
It's important to note here that 30 is the minimum number required for booking places because your venue (which you'll choose soon) must accommodate for at least 30 participants. Cost per session needs to be no more than £3, however, you can charge more if you feel like you have to. You'll need to speak to your County FA about this and explain why.
6. In at number six are the start and end dates in addition to the day(s) you will run your future sessions. Choose a start date here at some point in the future, and as the Wildcats delivery window is usually from April to September, between those times would be best. Remember that you will need to deliver 16 weeks' worth of sessions in the year you apply for, as well as 16 weeks the year after too, so consider this when selecting your dates. Then just tell us which day you're thinking of. If you pick two or more days, you will be expected to deliver sessions on those days every week between your dates. Next!
7. The documents. Get this right and you're already on your way to being a great provider as these can prove occasionally tricky, but they are quite straightforward in reality. You will need to have 4 documents uploaded onto this application form to be a Wildcats provider and they are listed in the image below. Our templates for three of them are available for you to download at the top.
Firstly, ensure one version of each are selected in the 4 drop-down boxes, and then you press 'Select File To Upload' underneath the document name. Click the correct document file from your computer for all 4 appropriate boxes and this will upload them. There is only one rule - you cannot have many special characters or funky punctuation within your document because the system doesn't like it. You will know the document has been uploaded because there will be a clickable link underneath each box. Any you need to remove, just use the 'Remove' button to the right and upload again.
Go to the next section quickly. Scary right?
8. Pick your venue! Start typing your venue name or postcode into the box and hit 'Find Venue'. It should bring up a list of those nearby so select the desired one you're going to use for your sessions. Once chosen, this should automatically pre-select the right County FA - but do change this if not correct. Move down and fill in details about this venue, such as the facility type, pitch type and number of pitches. If you require two venues (perhaps a summer and a winter one), simply click 'Add New Venue' and do the same again.
9. Now for the longest section - but you're so close to the end. This part involves inputting any coaches, volunteers and designated safeguarding officers to the application - because, you know, 5-11 year old girls can't run the sessions themselves no matter how much they tell you they could. Please read the pre-section brief on the application form stating the criteria and requirements needed for each role before you begin, and then get to it.
First up is the coach. If you are the person completing the application and are going to be the coach of the session, tick 'I Am The Lead Coach' and then fill in any details underneath if needed. If you're not going to be the coach but someone else is, then insert that person's FAN into the box, or if you don't know their FAN, ask for the details required in the boxes following. This should then pull through all their information below and tell you if they are verified to meet the coaching criteria outlined at the top of this page of the application. Coach completed.
Following the coach is the designated safeguarding officer (DSO). The process is nearly identical to the coaching section, so input yourself or someone else as the DSO by using FANs or filling out manually. Notice here some of the error messages that may appear if you input someone who does not have the correct in-date qualifications for the role. You can also add another DSO if there will be more than one of you by pressing 'Add Another DSO' and doing the same again. DSO completed.
Lastly is the volunteer bit. Again, the layout and completion process is exactly the same as the coach and DSO. Here is where you can add any extra coaches who will run the session (as you can only list one lead coach), anyone who might be helping put cones out, or anyone who just wants to get involved in Wildcats! Remember the requirements needed for a volunteer outlined at the top, and as usual, you can add more people by pressing 'Add Volunteer' and repeating. Volunteer completed.
10. You've made it! That wasn't so bad, was it? The only things left to do now are agree to those terms and conditions and sign your name!
You will then be shown a summary of everything you have filled in and have the chance to go back and edit any section using the pencil icons next to the information. Anything highlighted in red will need some attention so look out for that. This could include an unqualified staff member or a section of the application not filled in.
If you're happy with everything, all the criteria is met, your venue is expecting you, and you're ready to host girls football - go ahead and submit your application at the bottom of the summary page! This will go straight through to the County FA which you put down within the application who will then review what you've written and give you a response. They will either approve it, reject it, or send it back to you for any clarifications they need.
Once approved, you've applied! Now you're good to go and create your event.