Occasionally, you might need to change some details on one particular session that might be different to the norm. Maybe the coach can't make it that week, or the venue isn't available to use. On the FA Events Platform, you can edit various elements of individual sessions and this video shows a demo of how to do this (as well as how to cancel a session).
The below list of changes require County FA approval first. Editing these features will not update until County FA approval has been made but once the County FA has approved any of one of them, you can change these ad-hoc.
- Coach details
- Volunteer details
- Designated Safeguarding Officer (DSO) details
- Venue details
- Organiser contact details
- Session start and end time
- Number of participant places
- Cost per session
- Surface type
To edit a session, firstly go to the 'Events' page and click on the relevant event which has the session in that needs editing.
You will land on the 'Details' tab automatically, but switch over the 'Sessions' tab and filter to your 'Upcoming Sessions'. Next, on the desired session that you wish to edit, press the drop-down arrow to the right of the session which will expand the session details below.
These session details bring up a lot of useful information, including how many participants have booked onto the session so far, and the ability to message all participants. You can also follow the same steps above to get here and cancel a session. But, to edit one, scroll down close to the bottom when the details appear and there will be an 'Edit Session' button option.
When you click into there, it will give you a similar screen to when you are editing your event. There will be a page of session information and anything editable can be done using the pencil icon. Anything without a pencil icon next to it might need to be changed in your application. Simply make any changes you need for the session here, e.g. the main contact details, and then 'Save' and close. Remember - any staff listed in your approved application can log in and access the Events Platform.
Please note - these changes are SESSION ONLY. Any changes made to an individual session will only apply for that session and NOT apply to any other sessions. To make changes that reflect in every session, you will need to edit your event. If you need to make changes to a few sessions then you need to follow the above process for each session.